What is Printer Fleet Management
Printer fleet management is the process of monitoring, managing, and optimizing all printing devices within an organization to improve efficiency, reduce costs, and streamline operations. It gives businesses full visibility into how printers are used, how they perform, and where inefficiencies exist.
Through Evolv printer fleet management, organizations can track print volumes, automate supply replenishment, and proactively maintain devices to prevent downtime. This data-driven approach helps right-size the print environment, ensuring the right number and type of devices are in place to meet actual business needs.
Often delivered as part of a broader managed print services (MPS) strategy, printer fleet management focuses specifically on the day-to-day oversight and optimization of your print infrastructure. This includes device monitoring, performance analysis, and ongoing adjustments to improve productivity.
By centralizing control and improving visibility, printer fleet management reduces maintenance costs, enhances security, and ensures your print environment runs as efficiently and cost-effectively as possible.
Evolv’s Fleet Management Tracking Tools
With powerful fleet monitoring capabilities and full operational visibility, FMT helps streamline critical tasks and keep teams aligned. Real-time insights into fleet health, including open tickets, enable proactive issue resolution before productivity is impacted. Transparent fleet status keeps clients informed, while self-service tools reduce reactive support needs and enhance overall satisfaction. Centralized operational control saves time by simplifying meter readings, diagnostic reviews, service management, and consumables tracking.
Monitor Your Fleet
Hybrid, fast-moving work environments require tools that can keep pace—but you can’t manage what you can’t see. With all-in-one visibility and real-time insights, FMT delivers a complete view of operations, helping you stay ahead of downtime. It also empowers your clients to boost productivity and make faster, data-driven decisions. The result is a true win-win: clients gain live updates and time-saving self-service capabilities, while you stay focused on maximizing uptime. With shared visibility across teams, conversations become more productive, operations more efficient, and costs lower.
Why Choose Evolv for Fleet Management?
Services supporting and managing printers and multi-functional devices that provide print, copy, and scan functions are today a part of all companies’ IT infrastructures and should be managed in the same way as all other IT services. Like these other IT services, a managed print service should be forward-looking, planned, robust, and secure, delivering an optimised service for your customer’s business and ensuring the highest levels of service availability.
Evolv’s Software Monitoring tool EKM also easily copes with some of the complexities inherent in managing print services. Here are some of the features that make EKM Insight a compelling proposition.
Proactive Asset Tracking
Our exclusive triangulation systems validate genuine installations, moves, changes, and deletions/disposals of printer equipment, and notify the responsible service operator, ensuring supplies and services are always delivered to the right place at the optimal time. For home workers (WFH) using domestic wireless networks, it also keeps IP address changes so that you never lose a connection with any device again. As long as your MFD, printer, or scanner is online and available to monitor, you can be sure that Evolv is tracking at the highest levels of availability.
Automatic Ordering of Consumables
EKM Insight does not just monitor and manage devices, but also by location. This ensures that deliveries are combined to reduce shipping costs & CO2 emissions, so they arrive just in time and in the most economical & environmentally friendly way possible. No significant intervention is required by users, procurement departments or IT support. This dramatically reduces the cost of administration and inventory, as well as driving out more unused supplies wastage in addition to ultimately saving time and resources across your business.
